Data Categories, Data Processing Purposes and Legal Reasons

The Categories of Your Processed Personal Data and the Purposes for and the Legal Basis of the Processing of Your Personal Data

The purposes for and the legal basis of the processing and transfer of your personal data which are limited to the personal data categories that are collected within the scope of the shipment acceptance, carriage and delivery processes are detailed in the charts below for each data subject category:

A.Shippers(Individual or Corporate)

The following information pertaining to the shippers are processed by our Company for the purposes and legal bases stated in the chart when shipments are submitted to Aras Kargo for carriage:

Data CategoryLegal BasisPurpose for Processing
Identification
Contact Details
Customer Transaction
  • being expressly permitted by law, as stipulated in art. 5(2)(a) of the LPPD;
  • the processing of the personal data pertaining to the contracting parties being required, provided that the processing is directly related to the conclusion or performance of the contract, as stipulated in art. 5(2)(c) of the LPPD;
  • data processing being required for the data controller’s compliance with a legal obligation, as stipulated in art. 5(2)(ç) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Acceptance of shipments and creation of the shipment records;
Management of contract of carriage processes;
Conducting of carriage, distribution and delivery operations;
Conducting and ensuring the continuity of business activities;
Conducting of sales, finance and accounting transactions;
Conducting of communication activities;
Follow up of requests / complaints and conducting of customer relations and satisfaction management;
Ensuring the security of our Company’s operations and shipments;
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.
Finance*
  • being expressly permitted by law, as stipulated in art. 5(2)(a) of the LPPD;
  • the processing of the personal data pertaining to the contracting parties being required, provided that the processing is directly related to the conclusion or performance of the contract, as stipulated in art. 5(2)(c) of the LPPD;
  • data processing being required for the data controller’s compliance with a legal obligation, as stipulated in art. 5(2)(ç) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Conducting of sales, finance and accounting transactions;
Follow up of requests / complaints and conducting of customer relations and satisfaction management;
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.
Legal Action*
  • data processing being required for the establishment, exercise or protection of a right, as stipulated in art. 5(2)(e) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.

* Finance data may only be processed if the shipment fee is paid by your party.

* Legal action data may only be processed if a legal dispute arises.

B.Senders(if different from Shippers)

The following information pertaining to the senders delivering the shipments to Aras Kargo (for the shippers) are processed by our Company for the purposes and legal bases stated in the chart due to shipments being passed to Aras Kargo by such persons:

Data CategoryLegal BasisPurpose for Processing
Identification
Contact Details
  • being expressly permitted by law, as stipulated in art. 5(2)(a) of the LPPD;
  • data processing being required for the data controller’s compliance with a legal obligation, as stipulated in art. 5(2)(ç) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Acceptance of shipments and creation of the shipment records;
Conducting of carriage, distribution and delivery operations;
Conducting and ensuring the continuity of business activities;
Conducting of sales, finance and accounting transactions;
Conducting of communication activities;
Follow up of requests / complaints and conducting of customer relations and satisfaction management;
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.
Legal Action*
  • data processing being required for the establishment, exercise or protection of a right, as stipulated in art. 5(2)(e) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.

* Legal action data may only be processed if a legal dispute arises.

C.Employees/Officers/Representatives of Corporate Shippers

The following information pertaining to the natural persons authorized to send shipments with Aras Kargo on behalf of legal entities as their employees/officers/representatives are processed by our Company for the purposes and legal bases stated in the chart when shipments are sent by such persons:

Data CategoryLegal BasisPurpose for Processing
Identification
Contact Details
  • being expressly permitted by law, as stipulated in art. 5(2)(a) of the LPPD;
  • data processing being required for the data controller’s compliance with a legal obligation, as stipulated in art. 5(2)(ç) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Acceptance of shipments and creation of the shipment records;
Management of contract of carriage processes;
Conducting of carriage, distribution and delivery operations;
Conducting and ensuring the continuity of business activities;
Conducting of sales, finance and accounting transactions;
Conducting of communication activities;
Follow up of requests / complaints and conducting of customer relations and satisfaction management;
Ensuring the security of our Company’s operations and shipments;
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.
Legal Action*
  • data processing being required for the establishment, exercise or protection of a right, as stipulated in art. 5(2)(e) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.

* Legal action data may only be processed if a legal dispute arises.

D.Consignees

The following information pertaining to the persons receiving shipments through Aras Kargo and submitted to our Company by the shippers are processed by our Company for the purposes and legal bases stated in the chart when shipments are sent to such persons:

Data CategoryLegal BasisPurpose for Processing
Identification
Contact Details
Customer Transaction
  • being expressly permitted by law, as stipulated in art. 5(2)(a) of the LPPD;
  • data processing being required for the data controller’s compliance with a legal obligation, as stipulated in art. 5(2)(ç) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Acceptance of shipments and creation of the shipment records;
Management of contract of carriage processes;
Conducting of carriage, distribution and delivery operations;
Conducting and ensuring the continuity of business activities;
Conducting of sales, finance and accounting transactions;
Conducting of communication activities;
Follow up of requests / complaints and conducting of customer relations and satisfaction management;
Ensuring the security of our Company’s operations and shipments;
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.
Visual Recording*
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Conducting of carriage, distribution and delivery operations;
Follow up of requests / complaints and conducting of customer relations and satisfaction management;
Ensuring the security of our Company’s operations and shipments;
Management of audits / internal audits;
Management of storage and archiving activities.
Finance*
  • being expressly permitted by law, as stipulated in art. 5(2)(a) of the LPPD;
  • data processing being required for the data controller’s compliance with a legal obligation, as stipulated in art. 5(2)(ç) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Conducting of sales, finance and accounting transactions;
Follow up of requests / complaints and conducting of customer relations and satisfaction management;
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.
Legal Action*
  • data processing being required for the establishment, exercise or protection of a right, as stipulated in art. 5(2)(e) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.

* Visual recording data may only be processed in cases where the consignees are not at the address and the photographs of delivery address are taken as proof of visit.

* Finance data may only be processed if the shipment fee is paid by your party.

* Legal action data may only be processed if a legal dispute arises.

Recipients(if different from Consignees)

The following information pertaining to the recipients receiving the shipments from Aras Kargo (for the consignees) are processed by our Company for the purposes and legal bases stated in the chart due to shipments being received from Aras Kargo by such persons:

Data CategoryLegal BasisPurpose for Processing
Identification
Customer Transaction
  • being expressly permitted by law, as stipulated in art. 5(2)(a) of the LPPD;
  • data processing being required for the data controller’s compliance with a legal obligation, as stipulated in art. 5(2)(ç) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Acceptance of shipments and creation of the shipment records;
Conducting of carriage, distribution and delivery operations;
Conducting and ensuring the continuity of business activities;
Conducting of sales, finance and accounting transactions;
Conducting of communication activities;
Follow up of requests / complaints and conducting of customer relations and satisfaction management;
Ensuring the security of our Company’s operations and shipments;
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.
Legal Action*
  • data processing being required for the establishment, exercise or protection of a right, as stipulated in art. 5(2)(e) of the LPPD;
  • data processing being required for the legitimate interests of the data controller, provided not to impair the fundamental rights and freedoms of the data subject, as stipulated in art. 5(2)(f) of the LPPD
Management of audits / internal audits;
Conducting of activities in accordance with the legislation;
Follow up of legal and compliance affairs;
Furnishing of information to authorized individuals, institutions and organizations;
Management of storage and archiving activities.

* Legal action data may only be processed if a legal dispute arises.